Procurement Officer – REQUEST FOR EXPRESSIONS OF INTEREST (CONSULTING SERVICES – INDIVIDUAL SELECTION)

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Procurement Officer – REQUEST FOR EXPRESSIONS OF INTEREST (CONSULTING SERVICES – INDIVIDUAL SELECTION)

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Procurement Officer - REQUEST FOR EXPRESSIONS OF INTEREST (CONSULTING SERVICES – INDIVIDUAL SELECTION)

Ministry of Water
REQUEST FOR EXPRESSIONS OF INTEREST
(CONSULTING SERVICES – INDIVIDUAL SELECTION)
Kingdom of Lesotho
Lesotho Lowlands Water Development Project II
Credit No.: 6403 and 6402 respectively, for four assignment listed below
Assignment Title: Procurement Officer
Reference No.: LLWDP /PIU/11


The Government of Lesotho has received financing from the World Bank toward the cost of the Lesotho Lowlands Water Development Project, and intends to apply part of the proceeds for consulting services listed below.
The Ministry of Water now invites eligible Individual Consultants to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.
The consulting services (“the Services”) are described below. Successful Individual consultant shall be engaged on a full-time basis for maximum period of sixty (36) months, with initial term of two (2) years renewable based on acceptable performance.

Procurement Officer
The Procurement Officer will be part of the Project Team working on the implementation of the project’s activities and will assume ongoing activities including activities yet to be initiated.
Under the supervision and coordination of the Procurement Specialist, she/he would be responsible for the specific procurement activities needed for program implementation.
The Procurement Officer would carry out the following specific tasks without them being exhaustive:


DETAILED DESCRIPTION OF RESPONSIBILITIES AND TASKS
• Develop a comprehensive list of all acquisitions of goods, works and consultants ‘services provided on the financing of the project for all components;
• Follow up with recipients of technical services for the acquisition of the unit or project coordination, preparation and finalization of terms of reference (TOR) for the procurement of consultancy service, and technical specifications for goods and works;
• Complete records of tender and requests for proposals (based on the models provided by the World Bank) to be subjected to no objection from the Bank and ensure their transmission as appropriate;
• Proceed with the launch of tenders (if applicable to the call for expressions of interest or screening), in the manner agreed in the grant agreements;
• Ensure proper management of calls for tender;
• Supervise and monitor the evaluation of bids and proposals received;
• Prepare contracts, after obtaining no-objection if it is required, and ensure their signatures by persons qualified to do so;
• Design, implement a database of providers and ensure the update, and develop management statistics that will allow donors to measure the level of project performance in terms of procurement;
• Plan, prepare and coordinate the timing of acquisition of consulting services and goods and works;
• Prepare reports of activities prescribed by the manual of procedures for acquisition, but also any other reports related to the procurement;
• Develop and maintain the procurement plan on a model consistent with World Bank procedures, including the provisional estimate;
• Develop records of tenders for works, supplies and requests for proposals for consultancy services as provided in the grant agreement;
• Prepare, implement and update general reviews and advice specific procurement, expressions of interest for consultancy services, works and supplies;
• Implement activities in accordance with the approved Procurement Plan;
• Participate in committees receiving supplies, works and services, and to ensure that these goods and services received comply with contract specifications;
• Monitor the implementation of service - and supply contracts;
• Produce periodic reports on the market situation and suppliers’ performance;
• Keep an up to date and accurate register of all the project property;
• Assist in dealing with claims and litigation to contracts and procurement.


QUALIFICATIONS AND EXPERIENCE
The Procurement Officer will have the following qualifications and experience:
• A minimum of first degree in procurement or supply chain management or engineering or Quantity Surveying or law or any other relevant field and post graduate training in procurement or related subject, or equivalent by experience.
• Good knowledge of standard procurement methods and procedures following UNCITRAL model law. Specific knowledge and experience in Multilateral Banks procurement procedures will be a distinct advantage;
• Minimum Seven (7) years relevant working experience, of which five years’ continuous experience is in procurement management at middle level, preferably in a Multilateral Banks funder project;
• Knowledge of EIB and World Bank Guidelines and procurement procedures and documentation will be an added advantage;
• Computer literacy and competence, Microsoft Word, Excel, Access, Power Point;
• Proven ability to work and interact with people from diverse, professional, social and cultural backgrounds;
• Fluency in written and spoken Sesotho and English.
• Excellent analytical skills and report writing.
Other Requirements:
• Excellent planning, organising and writing skills;
• Strong management skills, particularly ability to provide strategic direction and technical supervision,
• Excellent communication skills, ability to work in multicultural environments, and ease in interpersonal relationships;
• Reliable and responsible personality and capacity to work under demanding professional circumstances and in an international environment;
• Excellent coordination and negotiation skills;
• Excellent organizational and recordkeeping skills;
• Good team player while being independent and able to work autonomously; and
Performance criteria:
• The performance of the Procurement Officer will be evaluated quarterly. The criteria used to measure his/her performance will be:
• Timely processing of procurement requisitions;
• Ability to meet deadlines in terms of procurement;
• Compliance with procurement procedures foreseen in the Financing Agreement, measured by the number of rejected submissions for prior examination and post-review audit findings (technical and financial);
• Delivery of tendered supplies and services.
Duration and Timing:
• Contract duration will initially be twenty-four (24) months with a possibility of an extension should the project require further services of a Procurement Officer and upon satisfactory performance. The Procurement Officer will be expected to start work on May 1, 2021.
• Must be a member of a recognized and acceptable professional institution/body.
The detailed Terms of Reference (TOR) for the assignment can be found at the following website www.llwdp.co.ls or can be obtained at the address given below.
The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 as amended , setting forth the World Bank’s policy on conflict of interest
A Consultant will be selected in accordance with the Open Competitive Selection of Individual Consultants method set out in the Procurement Regulations.
Further information can be obtained at the address below during office hours from 0900 to 1600 hours.
Expressions of interest accompanied by a detailed CV and certified copies of educational certificates must be delivered in a written form to the address below in person, or by e-mail by 4.30pm on the 8th of April 2021.


Attn: Mathealira Paul Lerotholi
Project Manager
Lesotho Lowlands Water Development Project II
788/9 Fairview, Lower Thetsane
Maseru 100
Kingdom of Lesotho
Tel: (+266) 22 32 4555
E-mail mlerotholi@llwdp.co.ls with a copy to mrabolinyane@llwdp.co.ls

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